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mostlyerror merged 7 commits into from
Jan 16, 2026
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Add mayday case study #14

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0c1de13
Add Mayday case study with business-focused content
mostlyerror Jan 16, 2026
507c1ae
Add Recent Work section to homepage showcasing case studies
mostlyerror Jan 16, 2026
1993351
Add SWAPP case study showcasing government/civic tech experience
mostlyerror Jan 16, 2026
97ab7c8
Add partner logos to SWAPP case study
mostlyerror Jan 16, 2026
4f47cb3
Add photos to SWAPP case study for visual storytelling
mostlyerror Jan 16, 2026
a8b200d
Add Let's Learn Together case study showcasing advisory work
mostlyerror Jan 16, 2026
cfd5248
Merge branch 'main' into add-mayday-case-study
mostlyerror Jan 16, 2026
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219 changes: 219 additions & 0 deletions app/case-studies/llt/page.tsx
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import type { Metadata } from "next";
import Link from "next/link";
import HeroSimple from "@/components/HeroSimple";
import CTA from "@/components/CTA";

export const metadata: Metadata = {
title: "Case Study: Let's Learn Together | Good Robot Co.",
description: "How we helped a growing tutoring agency streamline operations, evaluate business software, and implement the right platform for long-term growth.",
};

export default function LLTCaseStudy() {
return (
<>
<HeroSimple
title="Let's Learn Together: Operations & Technology Advisory"
subtitle="From manual spreadsheets to scalable systems—saving hours weekly and setting up a tutoring agency for growth"
/>

<main className="max-w-4xl mx-auto px-6 py-16 space-y-16">
{/* The Challenge */}
<section>
<h2 className="text-3xl font-bold text-charcoal mb-6">The Challenge</h2>
<p className="text-lg text-charcoal/80 leading-relaxed mb-4">
<Link
href="https://letslearntogetherhtx.com"
className="text-coral hover:underline"
target="_blank"
rel="noopener noreferrer"
>
Let&apos;s Learn Together
</Link>{" "}
is a Houston-based tutoring agency providing personalized in-home academic support for
children ages 3-18. As the business grew, their operations became increasingly complex:
tracking tutors, managing schedules, invoicing families, and reconciling payments.
</p>
<p className="text-lg text-charcoal/80 leading-relaxed mb-4">
Everything ran through manual spreadsheets. Billing calculations were done by hand.
Invoice generation was copy-paste. Every week, <strong>hours disappeared</strong> into
tedious administrative work that could be automated—but the team didn&apos;t have the
technical background to know where to start.
</p>
<p className="text-lg text-charcoal/80 leading-relaxed">
They needed two things: immediate relief from the spreadsheet chaos, and a long-term
plan to adopt software that could scale with the business.
</p>
</section>

{/* What We Did */}
<section>
<h2 className="text-3xl font-bold text-charcoal mb-6">What We Did</h2>
<p className="text-lg text-charcoal/80 leading-relaxed mb-6">
This was a <strong>2-month advisory engagement</strong> focused on optimizing operations
and guiding technology decisions.
</p>

<div className="space-y-8">
<div>
<h3 className="text-xl font-bold text-charcoal mb-3">Phase 1: Immediate Relief</h3>
<p className="text-charcoal/80 leading-relaxed mb-3">
First, we fixed the spreadsheets. Rebuilt the billing and invoicing workbooks with
proper formulas, automated calculations, and clearer organization. Not a complete
solution, but enough to buy back hours every week while we planned the long-term fix.
</p>
<div className="bg-white border-l-4 border-sage p-6 rounded-r-lg shadow-sm">
<p className="text-lg text-charcoal/90 mb-2">
&quot;I still have a lot of work to do, but your simple formulas and set up are
saving me hours and so much stress.&quot;
</p>
<p className="text-charcoal/60 text-sm">— Sara Ho, Founder</p>
</div>
</div>

<div>
<h3 className="text-xl font-bold text-charcoal mb-3">Phase 2: Vendor Evaluation</h3>
<p className="text-charcoal/80 leading-relaxed mb-4">
Evaluated three business management platforms designed for tutoring agencies:{" "}
<strong>Teachworks</strong>, <strong>Sawyer</strong>, and{" "}
<strong>TutorCruncher</strong>. Sat in vendor demos, asked technical questions, and
helped the team understand trade-offs between features, pricing, and complexity.
</p>
<div className="bg-cream/50 border-l-4 border-coral p-6 rounded-r-lg">
<h4 className="font-bold text-charcoal mb-2">Key Decision Factors</h4>
<ul className="space-y-2 text-charcoal/80">
<li className="flex items-start">
<span className="text-coral mr-2">•</span>
<span>
<strong>Fit with internal processes:</strong> Which platform matched their
existing workflow vs. forcing them to change
</span>
</li>
<li className="flex items-start">
<span className="text-coral mr-2">•</span>
<span>
<strong>Team size and simplicity:</strong> Avoiding over-engineered solutions
with features they didn&apos;t need
</span>
</li>
<li className="flex items-start">
<span className="text-coral mr-2">•</span>
<span>
<strong>Pricing and scalability:</strong> Cost-effective now, but able to grow
with the business
</span>
</li>
<li className="flex items-start">
<span className="text-coral mr-2">•</span>
<span>
<strong>Client and customer experience:</strong> Easy for families to book,
pay, and communicate
</span>
</li>
<li className="flex items-start">
<span className="text-coral mr-2">•</span>
<span>
<strong>Ease of adoption:</strong> How quickly the team could learn the new
system and start using it
</span>
</li>
</ul>
</div>
</div>

<div>
<h3 className="text-xl font-bold text-charcoal mb-3">Phase 3: Implementation Support</h3>
<p className="text-charcoal/80 leading-relaxed mb-3">
After evaluating all three platforms, <strong>Teachworks</strong> emerged as the
clear choice. It matched their processes, scaled appropriately for their team size,
and provided the best balance of features and simplicity.
</p>
<p className="text-charcoal/80 leading-relaxed">
Provided technical guidance during onboarding: data migration planning, workflow
setup, and troubleshooting integration questions. The platform is now ready to
launch and replace the manual spreadsheet process entirely.
</p>
</div>
</div>
</section>

{/* The Result */}
<section>
<h2 className="text-3xl font-bold text-charcoal mb-6">The Result</h2>

<div className="grid md:grid-cols-2 gap-6 mb-8">
<div className="bg-white p-6 rounded-lg border border-charcoal/10">
<div className="text-3xl font-bold text-coral mb-2">Hours</div>
<p className="text-charcoal/80">
<strong>Weekly time savings</strong> from optimized spreadsheets—immediate relief
before platform adoption
</p>
</div>
<div className="bg-white p-6 rounded-lg border border-charcoal/10">
<div className="text-3xl font-bold text-coral mb-2">3</div>
<p className="text-charcoal/80">
<strong>Vendors evaluated</strong> with technical guidance to make an informed
decision
</p>
</div>
<div className="bg-white p-6 rounded-lg border border-charcoal/10">
<div className="text-3xl font-bold text-sage mb-2">2 months</div>
<p className="text-charcoal/80">
<strong>From chaos to clarity</strong>—spreadsheet optimization to vendor selection
to implementation
</p>
</div>
<div className="bg-white p-6 rounded-lg border border-charcoal/10">
<div className="text-3xl font-bold text-sage mb-2">Ready</div>
<p className="text-charcoal/80">
<strong>Platform launching soon</strong> to replace manual processes with scalable
automation
</p>
</div>
</div>

<div className="bg-white border-l-4 border-sage p-6 rounded-r-lg shadow-sm">
<p className="text-xl text-charcoal font-semibold mb-3">
&quot;...and am LOVING this new system! Saves me so many hours of tedious work!&quot;
</p>
<p className="text-charcoal/60">— Sara Ho, Founder</p>
</div>
</section>

{/* What This Demonstrates */}
<section>
<h2 className="text-3xl font-bold text-charcoal mb-6">What This Demonstrates</h2>

<div className="space-y-4 text-lg text-charcoal/80 leading-relaxed">
<p>
<strong>Technical advisory for non-technical clients.</strong> Not every business
needs custom software—sometimes they need someone who can evaluate off-the-shelf
solutions, ask the right questions, and guide them to the best choice for their
situation.
</p>
<p>
<strong>Understanding operations, not just code.</strong> Optimizing spreadsheets
isn&apos;t glamorous work, but it solved an immediate problem while buying time for
the real solution. Good consulting means solving the problem in front of you first.
</p>
<p>
<strong>Vendor evaluation with business context.</strong> Led technical conversations
in vendor demos, translated features into business value, and helped a non-technical
team make a confident decision between competing platforms.
</p>
<p>
<strong>Two-phase approach: quick wins + long-term fix.</strong> Immediate relief
(spreadsheet optimization) while planning the sustainable solution (platform adoption).
This keeps the business moving while building the right foundation.
</p>
</div>
</section>
</main>

{/* CTA - Full width section outside constrained container */}
<CTA
headline="Need help choosing the right technology?"
subheadline="From vendor evaluation to custom solutions, we help businesses make smart technology decisions. Let's talk about your operations."
/>
</>
);
}
28 changes: 28 additions & 0 deletions app/case-studies/page.tsx
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Expand Up @@ -9,6 +9,20 @@ export const metadata: Metadata = {
};

const caseStudies = [
{
slug: "swapp",
title: "SWAPP: Severe Weather Emergency Response",
tagline: "From 11 minutes to 2.5 minutes—80% faster intake during emergencies",
description:
"Led development of a rapid-response system for Adams County, Colorado that streamlined hotel voucher distribution for people experiencing homelessness during severe weather. Weekend prototype to production deployment, preventing 8,300+ nights of unsheltered homelessness.",
highlights: [
"80% reduction in intake time (11 min → 2.5 min)",
"15x increase in capacity (8,300+ nights vs. 500)",
"Weekend prototype to production in weeks",
"560+ people served in one cold weather season",
],
tech: ["Ruby on Rails", "PostgreSQL", "Twilio", "SendGrid"],
},
{
slug: "mayday",
title: "Mayday: Intelligent Lead Generation",
Expand All @@ -23,6 +37,20 @@ const caseStudies = [
],
tech: ["Next.js 14", "PostgreSQL", "Google Places API", "TypeScript"],
},
{
slug: "llt",
title: "Let's Learn Together: Operations & Technology Advisory",
tagline: "From manual spreadsheets to scalable systems",
description:
"Helped a Houston tutoring agency optimize billing operations and adopt the right business management platform. Evaluated three vendors, provided technical guidance, and implemented a solution that saves hours weekly while enabling growth.",
highlights: [
"Hours of weekly time savings from spreadsheet optimization",
"3 vendors evaluated with technical guidance",
"2-month engagement from chaos to clarity",
"Platform ready to launch and scale with business",
],
tech: ["Spreadsheet Optimization", "Vendor Evaluation", "Teachworks", "Operations Advisory"],
},
];

export default function CaseStudiesPage() {
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